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GUIDELINES FOR GAME DIRECTORS AND TEAMS ENTERING THE DIVISION II CLASS AA FIRST ROUND & QUARTERFINALS

1. The top eight teams from the East/Middle Region and the top four teams from the West Region shall qualify for the post-season tournament. Seeding will be based on regular season records. The 2013 First Round Series shall be as follows:
   
   See Bracket: DII Class AA Brackets
   
   The Executive Director has the authority to select another site if the host's facilities are not adequate to host the game(s). The host school should contact the visiting team as soon as possible concerning the site and time of the game(s).
   
   The quarterfinal winners will advance to the central tournament site, May 21-24. The bracket shall be set by the Executive Director upon completion of the quarterfinal series.



2. The first round series is a best-of-three series with two games to be played on Friday, May 10, 2013, and the if necessary game to be played on Saturday, May 11, 2013. The quarterfinal is a best-of-three series with two games to be played on Friday, May 17, 2013, and the if necessary game to be played on Saturday, May 18, 2013.
   
   If the established starting time of a sectional contest between two schools conflicts with the previously scheduled Commencement Exercises of one of the schools, and that school has Senior roster player(s), then at the request of the affected school, the contest will be rescheduled for a mutually agreed upon time and site that falls within the playoff timeline established by the TSSAA. In the event the two schools do not agree on a rescheduled time and site, the TSSAA office will designate a starting game time and site.



3. Please refer to the "Senior High Baseball Tournament Regulations" in your TSSAA Handbook.



4. In the first round series, quarterfinal series, and championship series, the umpires shall be assigned by the state office.



5. In the first round and quarterfinals, it shall be the responsibility of the host school to set the time of the game(s). It is the responsibility of the host school to notify the visiting team of the game time(s) and game site.



6. Players in uniform, coaches, and bat boys are admitted free.



7. In the first round series, the host team shall be the home team in the first and third game and the visitng team shall be the home team in the second game.



8. In the quarterfinal series, the host team shall be the home team in the first and third game and the visiting team shall be the home team in the second game.



9. Coaches should have the line-up written out and ready to give the scorekeeper and umpire when going over the ground rules.



10. After game expenses have been paid in the first round games, the remaining receipts shall be divided with 1/3 going to each participating team and 1/3 going to TSSAA.



11. After game expenses have been paid in the quarterfinal games, the remaining receipts shall be divided with 1/3 going to each participating team and 1/3 going to TSSAA.



12. Video taping or filming is permitted as long as the taping or filming is for private use or use by the two schools involved and not for public or commercial use. Video taping or filming must be done from the individual's seat. Individuals will not be allowed to use tripods. A school taping or filming its own game may use a tripod. A school will not be allowed to tape or film a game unless its team is involved in the game. All taping or filming by a school may be approved by the local Game Director, and the Game Director shall assign space, when available, from which to tape or film.
    
    Any media entity, or school wishing to videostream or tape delay broadcast any first round or quarterfinal games must submit their request to the TSSAA in writing for that event. The request must be submitted at least three days prior to the event in question. If such permission is granted, a fee of $300 will be paid to the game director and shall be included as part of the gate receipts.



13. Suspended games during the tournament are to be picked up from the point of suspension, at the next earliest opportunity to play, unless we have completed at least 4½ innings with the home team leading. Tournament games do not have to go the full 7 innings. The 10 run rule is mandatory.



14. The principal of the host school shall be the Game Director. If additional facilities are secured other than those of the host team, the Game Director must be approved by the TSSAA state office. It shall be the duty of the Game Director to handle all financial arrangements for the game and make financial reports to the state office and participating teams.

1. In the first round and quarterfinals, the umpires shall receive $60. Three person crews will be assigned. Mileage will be paid at 15¢ per mile round trip per umpire.



2. Tickets and Passes:

1. All tickets are $7 each and everyone must have a ticket.



2. Game Directors shall furnish the tickets for the games.



3. Admit working press and radio.



4. The 2012-13 Championship Event Card will provide complimentary admittance for the first round and quarterfial games. Each member school received two event cards. This card admits ONLY ONE PERSON PER CARD. The Tennessee Athletic Coaches Association (TACA) card will also provide complimentary admittance for the first round and quarterfinal games. The TACA card admits ONLY ONE PERSON PER CARD.

3. Arrange for scorekeeper, ball boys, ticket sellers and takers.



4. Make arrangements for concessions. Profits from the concessions will go to the host school or to those appointed by the host school to handle them.



5. Purchase baseballs. The cost of these balls shall be part of the game expenses. The unused balls should be divided between the participating teams after the game is completed.



6. Financial Report:

1. Please make a copy of the financial report form for the Game Directors for first round and quarterfinals. The Game Director will issue checks for all expenses.



2. After game expenses have been paid in the first round games, the remaining receipts shall be divided with 1/3 going to each participating team and 1/3 to TSSAA.



3. After game expenses have been paid in the quarterfinal games, the remaining receipts shall be divided with 1/3 going to each participating team and 1/3 to TSSAA.



4. In first round and quarterfinal games the umpires and administrative cost shall be paid first. If receipts are not sufficient to pay the umpires and games expenses, the host team and TSSAA shall share these costs, and no team expenses shall be allowed.



5. Team expenses for the first round and quarterfinal games are outlined below:
   
   Teams within the county where a game is being played shall receive no expense allowance. Visiting teams shall have a mileage allowance of 40 ¢ per mile round trip. Teams within 150 miles of the game site will receive mileage and $4 per person for food for a maximum of 18 people. Teams over 150 miles from the game site and who spend the night will receive mileage, $6 per person for food for a maximum of 18 people and $5 per person for lodging for a maximum of 18 people for one night.



6. Necessary local expenses will be paid from the gate receipts. Other expenses such as officials, stadium costs, etc., shall be determined by the local game director and TSSAA.



7. All checks for district, regional, and sectional tournaments and playoffs must be distributed within 10 business days of the completion of the tournament or game. Failure to do so will result in a $100.00 late fee to be paid to TSSAA and is to be used in the A.F. Bridges sportsmanship program to go to schools or students receiving awards. Failure to distribute funds within 20 business days will result in an additional $200 late fee (total $300.00). Failure to distribute funds within 40 business days will result in an additional $200.00 late fee (total $500.00). The school may not host any tournament or playoff until the principal or athletic director appears before the Board of Control to explain their reasons for not distributing the checks within the required time frame. The Board would then determine whether the school can host tournaments or playoffs in the future.

IMPORTANT NOTICE

It is important that the coach of the team winning the first round series and the quarterfinal series contact the TSSAA Office immediately following the series to report the scores and the winner of the series using one of the following options:

Voice Mail: (877) 395-5091 (Please be sure to select Baseball when reporting your information and include your Division, Class, Round, Winner, & Scores)
Text Message: (707) 200-4073 (Please be sure to include Baseball along with your Division, Class, Round, Winner, & Scores in your text message. Example: BB DII AA 1st Rnd Winner; Scores.)
Fax: (615) 889-0544
E-mail: tssaa@tssaa.org